About Ubeya

Ubeya is a leading SaaS B2B platform in HRtech. Our workforce management platform helps hundreds of businesses and staffing agencies worldwide become more resilient and adaptive to change, resulting in growth, operational excellence, and happy workforces.

The Role:

We are looking for a highly organized and proactive Office Manager & Operations to join our dynamic team. In this role, you will support the smooth operation of the company, managing key administrative functions while providing direct support to the HR & executives.

What You'll Do:

• Oversee and coordinate daily administrative operations to ensure efficiency.
• Manage office supplies, equipment, vendors and facilities to maintain a well-organized work environment.
• Develop and implement office policies and procedures to promote operational excellence and compliance.
• Coordinate office events, meetings, welfare and logistics as needed.
• Collaborate with HR to recruit and onboard new hires and ensure a seamless integration process and employee experience.
• Provide high-level support to the CEO and executive team, including calendar management, travel arrangements, and meeting coordination.
• Assist with preparing presentations, reports, and internal communications.
• Manage confidential information with discretion and professionalism.

Who You Are:

• 1-2 years of experience in office administration, welfare, employee experience or operations management.
• Prior experience in supporting senior executives is a plus.
• Prior experience in recruitment is a plus.
• Excellent organizational, multitasking, and communication skills.
• Strong proficiency in Microsoft Office and G-Suite
• Detail-oriented, with the ability to prioritize and manage multiple tasks in a fast-paced environment.
• A proactive attitude and willingness to go the extra mile to support the team

* The role is a full-time temporary role. After that time period, we hope to have an option for a permanent role.